Required Posting FAQs

Last Update: November 16, 2017

Q: Are there 2018 updates to required California and Federal employment notices on CalChamber's all-in-one poster?

A: Yes.

Compliance Alert: The newly mandated Transgender Rights in the Workplace notice takes effect. This notice is required as a result of SB 396, signed by the Governor on October 15, 2017, and effective January 1, 2018.

There is a mandatory update to the Cal/OSHA notice relating to penalty amounts, plus other updates.

Reminder: On January 1, 2018, the first scheduled minimum wage increase (to $10.50/hour) takes effect for employers with 25 or less employees; second increase (to $11.00/hour) takes effect for employers with 26 or more employees. Employers are required to post MW-2017.

There are recommended updates to the DFEH Discrimination and Harassment notice, CFRA notice and USERRA notice.

Q: Are there pamphlet updates?

A: Yes.

Effective January 1, 2018, employers are required to start using the EDD's new version of the Paid Family Leave pamphlet (Rev 15; 1/18). Mandatory updates include increased benefit amounts paid to applicable employees.

Mandatory updates to the Unemployment Insurance (UI) pamphlet also take effect on January 1, 2018, and reflect substantial revisions.

There are recommended updates to the State Disability Insurance (SDI) pamphlet and to the Sexual Harassment pamphlet.

New Pamphlet: Effective 7/1/17, California issued a new notice that all employers are required to hand out to all new hires and to other employees on request. CalChamber communicates this information in our Rights of Victims of Domestic Violence, Sexual Assault and Stalking pamphlet.

Remember, not informing employees of their rights in the workplace can result in lawsuits and fines.

Q: Which notices does CalChamber's California and Federal Employment Notices Poster include?

A: CalChamber's all-in-one poster contains the 18 required state and federal employment notices every California employer must post.

Q: Where should I display the posters?

A: Display the posters in a conspicuous place where all employees and applicants can easily read it, such as a break room, common hallway, payroll office or other common location. You must also display posters in each company location.

Q: What other information must be distributed to employees?

A: Required notices include:

  1. For Your Benefit (DE 2320). This pamphlet explains California's Unemployment Insurance, Disability Insurance and Paid Family Leave programs, and must be distributed when an employer discharges or lays off an employee, or places an employee on a leave of absence.
  2. State Disability Insurance Provisions (DE 2515). This pamphlet explains an employee's disability insurance rights and must be distributed to all new hires and again if an employee goes out on disability leave.
  3. Workers' Compensation Rights & Benefits pamphlet. Give all new employees the Workers' Compensation pamphlet at time of hire.
  4. Sexual Harassment pamphlet. Every California employee and independent contractor must receive a sexual harassment information sheet from his/her employer.
  5. Paid Family Leave pamphlet. This pamphlet explains California's Paid Family Leave program. Give it to new employees and employees requesting time off for a covered reason.
  6. Earned Income Tax Credit Notification. All employers are required to notify all of their employees of the federal Earned Income Tax Credit (EITC).
  7. Notice to Employees ( DE 35). This notice informs employees that their employer is required to send copies of Employee's Withholding Allowance Certificate (Form W-4 [federal] or DE 4 [state]) to the Franchise Tax Board (FTB) if the certificate meets certain conditions.

Required Notices Kit includes all the required notices that must be distributed to employees. Some specific posting requirements apply only to certain industries. For a list, visit Unique Posters and Notices.

Q: Must I post the Cal/OSHA Log 300?

A: If you are an employer in a high-hazard industry and you employ more than 10 people, you may be required to post the Cal/OSHA Log 300. See HRCalifornia's Log 300 Wizard for more information.

Q: Must I post both state and federal minimum wage posters even though California's minimum wage is higher than the federal rate?

A: Yes. California employers must post both minimum wage notices. CalChamber's California and Federal Employment Notices Poster contains both of these notices.

Q: Must I use laminated posters?

A: No. You may choose to use a laminated poster because of your work environment's needs. For example, if your company operates in a hazardous environment, outdoors or belongs to industries such as restaurants or construction, laminated posters are highly recommended.